Recruiter Registration FAQs

Recruiter FAQs

Register July 31 – September 12, 2023

What is the Virtual Graduate School Showcase (Showcase)?

The Virtual Graduate School Showcase Hosted by Georgia Tech  is an opportunity for prospective students from across the world to meet with recruiters from Georgia Tech as well as other universities in the U.S. and beyond virtually.  The event focuses on traditional academic graduate programs (master’s and doctorate) as well as deferred MBA programs. Professional schools such as law, medical, etc. are not included. Graduate programs based in professional schools are welcome.  

 

What is the purpose of the Showcase?

The Virtual Graduate School Showcase (Showcase) Hosted by Georgia Tech is an annual event and an opportunity to: 

    • Get connected with prospective students from Georgia Tech and around the world.  
    • Invite your current prospects to attend and connect virtually. 
How much does the Showcase cos? What does the fee include?

All Georgia Tech programs that participate in the Showcase will participate in the morning session called Meet Georgia Tech for free. Participation is voluntary. Georgia Tech programs can only participate in the Meet Georgia Tech session.

  • Meet Georgia Tech from 9:00am – 12:00pm ET

 

All non-Georgia Tech programs pay $55 for two hours and only participate in the afternoon session called Chat with Recruiters.

  • Chat with Recruiters from 1:00pm – 3:00pm ET

 

 

 

What type of programs can participate?

Traditional master’s and doctoral programs as well as deferred MBA programs from anywhere in the world can participate.

The Showcase is not for professional programs such as medicine, law, etc.

Graduate programs based in professional schools are welcome.

What is the Showcase schedule?
  • When: Friday, October 18, 2024

For the most up to date schedule, go to the Showcase Schedule page.

What platform do we have to use to participate?

Recruiters may pick their platform of choice (Zoom, etc.) Georgia Tech recruiters may want to use those supported by Georgia Tech (Zoom and MS Teams). 

We strongly encourage recruiters to use Zoom if possible because of the manageability of meeting links.

You can have  panel sessions, live streams, webinars, lab tours, etc. All events must be live. No recordings can be posted in place of actual recruiters or other event hosts (students, faculty, etc.)

Will I will be in a virtual conference space?

No. Each program will set up their own links and session structure. Links are posted on the event website in the appropriate section(s) of the event (Meet Georgia Tech or Chat with Recruiters). Multiple recruitment sessions will happen at the same time, and attendees will use the individual program links provided by recruiters to access their programs of interest.

You may organize your recruitment time in any way that works best for your program. Examples include panel sessions with students and faculty, virtual tours, or simple conversations. You can decide!

Prospective students can come and go as they like so repeating a shorter session in your block of time may also be beneficial to your recruiting efforts.

The Showcase is a live event so a recruiter needs to be present during the event for the entire two hours of their session. No pre-made recordings or links to websites in place of an actual human that can answer questions, etc.

Is the event live?

The Showcase is a live event/in real time. We will not post any asynrchronous promotional materials in place of an actual person being available to talk with prospective students.

What if our school wants to represent multiple programs?
  • There is no limit on the number of recruiters from the same program that can participate under one registration for the same program. Different programs from the same school must each have their own registration unless you register as one school. You can represent multiple programs in your session but will need to register as the larger unit and not list each program separately.

    For example: The GT Burdell School of Engineering has three programs and wants to highlight them all in one session.  Register as the GT Burdell School of Engineering only.  You can have each program take a part in your larger session. You will only pay one registration fee for the larger School of Engineering and have register under one contact person. There would only be one collective session on the day of the Showcase.

    Or

    Each program registers for its own info session. For example, Electrical Engineering, Computer Engineering, and Mechanical Engineering would each register separately even though they are all part of the School of Engineering. Each program would pay a registration fee. Each program will have a separate session listed on the Showcase website. 

 



HOW do i pay after i register?

There are TWO steps to registration. 

  1. Fill out the registration survey on the registration page.
  1. Pay for your registration. 

 

Georgia Tech programs participate for free. No further action is needed after completing the registration survey. All non-Georgia Tech programs must submit payment separately from the registration survey for registration to be complete.
 

Programs from outside of Georgia Tech pay $55.   

  

Please follow the directions below.  If a form of payment is not listed, do not use it.  

We have a lot of difficulty tracking down payments that are not sent according to the information we provide.  

 

Please give the information below to the person in your office responsible for payment. Do not assume that payment directions or entries in your payment system(s) from a previous Showcase or different event at Georgia Tech are correct for the 2024 Showcase. 


 Payment deadline: September 16, 2024, 
 Forms of payment: credit card, ACH transfer, check 

 

Filling out the registration survey is only the first step of registration. Your registration is not complete without receipt of payment. 

 

CREDIT CARD PAYMENTS 

Pay through Marketplace. You do not need to create an account to pay.   

https://epay.gatech.edu/C20793_ustores/web/product_detail.jsp?PRODUCTID=5057    

  

ACH TRANSFER PAYMENTS  **FOLLOW DIRECTIONS LISTED!  

All ACH transfers must include: 

  1. Account number to send payment to: DE00020064  
  2. Remittance note:  Please include in your remittance “2024 Virtual Graduate School Showcase” along with the account number.  
     
    Please do not transfer money without the above information. Your payment will get lost and not be credited to your account.  

      

    CHECK PAYMENTS **FOLLOW DIRECTIONS LISTED! 

    • Check payable to: Georgia Tech Pre-Graduate & Pre-Professional Advising  
    • Put 2024 Virtual Graduate School Showcase in ”for” section of check.   

     

    Mail to: 
    Monique Morris
    RE: Virtual Graduate School Showcase
    Georgia Tech Pre-Graduate & Pre-Professional Advising
    Academic Success and Advising
    Clough Commons/CULC Suite 207 

    Atlanta, GA 30332
    Mail code: 4020  

    Email gtgradshowcase@gatech.edu to let us know the check is on its way! 

     

    Please do not mail a check to any other office, person, or address at Georgia Tech. Use only the mailing information provided.   Your payment will get lost and not be credited to your account, which will mean your registration is not complete. Correct information = less work for our financial staff 

     

    ADDITIONAL DETAILS 

    Georgia Tech Employer Taxpayer ID: 58-6002023 
    Georgia Tech W-9 form: https://procurement.gatech.edu/payables/forms     

    Questions? gtgradshowcase@gatech.edu 

    How can I change my registration information?

    If you need to change your registration, please email gtgradshowcase@gatech.edu.  We will communicate multiple times before the event to ensure that the information posted on the Showcase website is correct as well. 

     

    why do I register so far in advance?

    To garner as much interest as possible from prospective students, having the actual list of recruiters who will be participating finalized and all website content up-to-date as much as possible are key.

    Will I get a list of prospective students who have registered so I can contact them directly before the event?
    Yes! By finalizing recruiter registration before prospective student registration begins, we will be able to send all registered recruiters multiple updates about prospective students who have registered. This will enable your program to market directly to those who have registered. Prospective student registration will be September 18 – October 16, 2024.  
    Can I invite prospective students I already know about to register for the Showcase?

    Absolutely! The event is free to any prospective student anywhere in the world so feel free to let prospects know about our event. 

    What if I need help before or during the event?

    Before the event: gtgradshowcase@gatech.edu

    During the event: Go to the Help Desk listed on the Showcase website under “Event Content.”